This is the part I played.

Within our Writing Communities Public Relations Group, I was the "Coordinator."

COORDINATOR

Preface:
The origin of the Coordinator position arose from the initial thought that Administrator position needed to be split, as there was an excess of responsibility placed on that one person. Following that plan, the Coordinator will take on the more menial work; organizing the archive, keeping the minutes, group checklists, etc.

As time progressed and the responsibilities of the other group members took on minds of their own, the tasks of the Coordinator Position grew as well.

The Archive

The archive is an organized portfolio presenting all of the projects (teasers, excerpts, posters, etc.) that the P.R. Group has put together over the course of the semester. The Coordinator will need to collect and keep track of all the paperwork as it is put out (according to the calendar) to ensure a complete archive.

The Minutes

Keeping the minutes may seem tedious, but whether you like it or not, the weeks do fly by and it is easy to let some of the details fall through the cracks if there is not a record of what is supposed to be happening and when. Meeting times and lengths may vary, but as long as the Coordinator can keep a basic Task List or Group Member Updates under control, everything will be peachy.

Calendars

A new facet added along with the new position, providing a tangible calendar for the entire group that can be used at the first meeting for each writer was quite a success. Sitting down with everyone, physically marking the completion dates of each task became a necessary reality check as to how much prep time was actually available for each event.
So:

Blank Calendars + Group Members Discussing and Marking = Good Time Management

Ordering the Books

This step seems self explanatory, but it’s important. Order the books, and double, NO, triple check that the bookstore has them on time.

The “Lackey” Effect

Being available whenever possible to all of the group members is probably the most important task of the Coordinator. This position is suited well for someone who lives off campus (thus, is not as available for as many on-campus duties), as many of the tasks are more organizational or errand-based. Offering help, especially to the design group with their overabundance of responsibilities, is the MAJOR DUTY of the Coordinator. Which means:
 * Always help with distributing teasers, excerpts, posters, etc.
 * Help with assembling the mementos.
 * Help to “beef” up the blogs, event invites, and Facebook pages.
 * Offer to run errands and/or pick up necessities for the events.
 * Be prepared to assist with all set up and clean up at the events.
 * Bake, Bake, Bake, Bake, Bake, Bake, Bake!